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What is a day sheet?
A day sheet is the working schedule for one day on tour. It tells the touring party where to be, when to be there and whom to contact. On a show day, it connects travel and venue access with production, performance and departure.
A tour itinerary covers the run. The day sheet gives people the detail needed to get through today's calls. Keep the main schedule easy to scan, with supporting production documents available separately.
A practical show-day example
This fictional club-show schedule illustrates the format. It is not a recommended timing standard. All times are local to the venue.
13:30 | Touring crew meets at the loading entrance. Venue contact opens access.
14:00–15:00 | Load-in and stage setup.
15:00–16:00 | Headliner line check and soundcheck.
16:00–16:45 | Support setup and soundcheck.
17:00–18:00 | Meal break, with department coverage agreed.
18:00 | Stage and public areas ready for venue checks.
18:30 | Doors.
19:30–20:00 | Support performance.
20:00–20:30 | Changeover.
20:30–22:00 | Headliner performance.
22:00 | Performance ends at the agreed music curfew.
22:15–23:15 | Load-out after the venue releases the loading route.
23:30 | Departure, subject to the confirmed transport plan.
Add the details that make the times usable
Show date, city, venue and time zone.
Loading address and entrance instructions, especially when they differ from the public entrance.
Tour and venue contacts with their responsibilities.
Meal location, travel meeting points and any separate artist calls.
A version time and a clearly named person responsible for updates.
Check changes before sharing
If soundcheck moves, inspect everything it touches: support access, meals, interviews and doors. Mark the revised time and tell the affected people directly rather than relying on them to notice a replacement file.
Keep booking references, room numbers and personal details out of copies that do not need them. For touring theatre, use Ternwheel's separate handover guide to handle the additional venue and company responsibilities.
Examples and sample wording on this page are original, fictional teaching aids, not records of actual shows or agreements.
Related guides: What Is a Show Advance? A Practical Checklist; Run of show: building a usable live-event running order; Touring theatre handover checklist.