The Live Events Dictionary / Audio and production

Backline is the instruments and related performance equipment used by an act, commonly drums, amplifiers, keyboards and stands. The exact package varies. “Backline provided” does not establish which models, accessories or personal components will be waiting onstage.

It also does not automatically include the main sound system, microphones or an engineer. Confirm the supply boundary rather than treating the word as an equipment list.

Describe a usable package

For each required item, write the specification, quantity, supplier and any acceptable substitution. Identify components traveling with the artist separately from those the venue or rental company supplies.

For example, “drum kit” leaves open the shells, hardware, pedals, throne, cymbals and preferred personal items. A keyboard listing can leave out its stand, sustain pedal or required power supply. The correct details depend on the performer’s setup, so have the responsible musician or technician confirm them.

A fictional rental handoff

The rider requests one specified keyboard model with stand and sustain pedal. The rental supplier can provide a different model. The production contact sends that exact substitution to the artist’s representative, including the practical difference, and receives approval before confirming the order.

The current equipment list then names the approved model and accessories. The original model is not left on the stage plot while the rental order quietly shows the substitute. On arrival, the team checks the delivered package against that same list.

Confirm sharing and responsibility

The Musicians’ Union’s engagement guidance specifically recommends agreeing whether backline is supplied and whether an artist must share equipment. A shared stage does not make every piece of gear communal.

• Which acts may use each item, and during which periods?

• Which personal components must each performer bring?

• Who handles setup, approved adjustments and handover between acts?

• Where is spare or unused equipment stored?

• Who reports a fault and approves a replacement?

• When must hired items be ready for collection, and who signs the return record?

Check the list against the schedule

A correct rental package delivered after soundcheck is still a failed plan. Put delivery, setup, testing and collection times into the advance. Make sure the next act’s changeover has time for the agreed equipment changes.

For travel dates, record whether the next venue supplies the same package or a different one. Do not copy a “house backline” assumption from yesterday’s venue into tomorrow’s day sheet.

Keep technical approval with the right person

Managers can coordinate availability and deadlines. The performer or qualified technical contact should approve compatibility and suitability. Never improvise electrical, lifting or equipment modifications to make an unapproved substitute work.

Next: technical riders, stage plots and show advancing.

Reference

Musicians’ Union: Engagements for unsigned and emerging artists. The rental example and checklist are original planning guidance.