Article
Published by Ternwheel · Reviewed September 16, 2026
Use the copyable settlement table below as a starting template, then align it with the signed deal and the team’s approved process.
This tour settlement template provides a structured format for documenting a concert settlement. Contract terms control the calculation; this is educational information, not legal, tax, accounting, insurance, or financial advice.
Event and Parties
List the event, date, venue, promoter or venue representative, artist representatives, and the people authorized to review or approve the record.
Deal Reference and Terms
Record the contract or deal memo reference, guarantee, percentage, overage or bonus language, deposits, and any promoter-profit or split-point terms when applicable.
Ticket and Revenue Fields
Capture ticket manifest, price tiers, gross potential, gross box office receipts, contract-defined adjustments, and net box office receipts as defined by the agreement.
Expenses and Payment
List approved expenses with source document and approval status, then record prior payments, balance due, payment method, payment proof, and a discrepancy log.
Final Approval
Leave a clear field for final approval, signatures where required, date, and follow-up owner.
Copyable Settlement Table
Field | Amount |
|---|---|
Agreed amount | $0 |
Deposit received | $0 |
Balance due | $0 |
Illustrative Simple Example
Illustrative flat guarantee: $5,000 agreed fee minus $2,000 paid deposit equals $3,000 balance. This example excludes percentage deals, bonuses and additional deductions.
Pre-Settlement Review Workflow
Gather the deal, ticket report, deposit record, approved expenses, and payment instructions. Reconcile counts, review supported charges, document questions, confirm the result, and retain the final record.
Disputes and Retention
Common dispute points include unsupported expenses, duplicate charges, unclear adjustments, and missing deposits. Keep the agreement, reports, support, approvals, and proof of payment according to the team’s records policy and professional advice.
Sources and Methodology
Reviewed September 16, 2026. This guide is educational and uses the sources below for general touring context. Confirm responsibilities and consult qualified professionals for legal, tax, accounting, insurance, health, safety, visa, immigration, and financial topics.
Prism.fm: Concert Venue Settlement Best Practices
FLi Artists: Why All The Fuss About Settlement Sheets?
Bauer Entertainment Marketing: Live Music Industry Glossary
FAQs
What is a tour settlement template?
A record of show revenue, agreed deductions, artist compensation, prior payments and remaining balance for one performance.
What belongs on a settlement sheet?
Artist, venue, date, promoter, deal reference, ticket tiers, approved deductions, artist compensation, deposits, balance due and reviewer names.
Who approves a settlement?
The designated artist and promoter or venue representatives review and record approval, documenting unresolved items.
What is gross potential?
Available sellable tickets times each tier price, summed across tiers. Actual receipts use tickets sold.
What are contract-defined adjustments?
Only deductions or additions permitted by the signed deal, with reasons and supporting references.
How are expenses reviewed?
Match each expense to the deal and receipt, check duplicates and approvals, and flag disputes.
What is a balance due?
Agreed final artist compensation minus deposits and prior payments credited against this show. Negative balances require review.
Can tour software organize settlements?
Ternwheel keeps settlement records alongside schedules, budgets, expenses and reporting.
Plan the Next Tour With a Connected Workflow
For a connected show record, explore tour settlement software, then watch the tour manager demo to review how settlement information sits alongside the tour.
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